Fleet Coordinator - Centurion
Full job description
The position is for a dynamic fleet coordinator responsible for managing vehicle allocations, developing maintenance schedules, and ensuring vehicle compliance. The role aims to optimise pool vehicle efficiency for safe and reliable employee transport while minimising vehicle downtime. Additionally, the coordinator will provide general administrative support to ensure smooth daily operations within the department.
The ideal candidate would already have some office administration experience in the Fleet and Logistics industry.
Main Duties and Main Responsibilities:
Allocates and schedules pool vehicles in line with approved policies, processes, protocols and standards
Monitors and records vehicle utilisation
Monitors the implementation of approved policies and procedures and takes action and reports on non-compliance
Conducts regular vehicle checks and inspections to ensure that vehicles are properly used and maintained
Coordinates all business-related collections and deliveries such as collecting, posting and delivering vehicles, parcels and documentation
Monitors the completion of all required documentation and information such as trip sheets, time sheets and logbooks according to approved Afrirent procedures
Monitors the adherence to all Occupational Health and Safety (OHS) policies and standards
Identifies and reports on risks and hazards
Monitors and reports on vehicle and driver-behaviour and fuel utilisation
Schedules regular maintenance and repairs for pool vehicles
Coordinates with service providers to ensure the timeous maintenance / repairs of the vehicles to minimise downtime and ensure that sufficient pool vehicles are available
Maintain records of maintenance and repair history for each vehicle
Conducts regular vehicle inspections and checks the roadworthiness of vehicles to ensure that company vehicles are maintained and in good running order at all times
Monitors that fuel levels are adequately maintained at all times
Reports damages or faults to company vehicles to Fleet Support Services Supervisor
Implements all administrative and compliance processes when traffic fine infringements are incurred on pool vehicles such as:
Timeously identifying traffic fines
Allocating traffic fines to the relevant employee
Finalising traffic fine payments
Coordinates the renewal of vehicle licence discs timeously
Handles the end-to-end insurance claims processes until claims are resolved / closed
Submits reports and feedback timeously to the Operations Manager on issues identified and outstanding areas of compliance and the reasons thereof
Maintains an accurate and updated database of pool vehicles
Maintains an accurate list of the allocation and movement of spare keys
Submits reports and feedback timeously to the Fleet Support Services Supervisor on all matters related to the pool vehicles
Schedules appointments and maintains daily calendar of the Operations Manager
Follows up on communication and takes action accordingly
Maintains sufficient stationery / office supply levels for the department
Monitors that all equipment is maintained and functional
Coordinates and schedules team meetings
Compiles and distributes internal memos, reports, business presentations, agendas, letters and reports as required
Takes minutes at meetings and follows up on actions required and matters arising from the meetings
Receives visitors professionally and effectively
Coordinates all logistics and travel requirements as requested
Maintains an effective and updated filing system which allows for easy access and retrieval of information
Handles queries accurately, effectively and timeously
Processes payments / payment requisitions in line with approved policies and procedures
Compiles and submits monthly, quarterly and annual reports
Skills:
Communication
Reporting
Analytical
Time Management
Problem Solving
Multitasking
Qualifications:
Gr.12 (Required)
Diploma/Degree in Office Administration/Finance/Logistics.
Minimum Experience:
2 years’ experience in office administration in a fleet / logistics environment
Legal Requirements:
Code 08 Driver's Licence
Valid Professional Driving Permit (PDP)
Job Types: Full-time
Ability to commute/relocate:
Centurion, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Job Type: Full-time
Pay: R24 000,00 - R29 000,00 per month
Ability to commute/relocate:
Centurion, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Education:
Diploma (Required)
Experience:
office administration: 2 years (Required)
Fleet / Transport Industry: 2 years (Preferred)
