Sandton - Key performance areas
Capture expense invoices accurately and timeously
Capture expense credit notes accurately and timeously
Meet month end deadlines for payments and back up team members when necessary
Capture accruals and prepayments monthly
Liaise with vendors and stores, including, but not limited to Vendor feedback on queries, sending proof of payments, obtaining statements, performing reconciliations and resolving reconciling items (price and quantity differences, PO’s not GRV’d, etc)
Reconcile vendor statements to vendor in SAP - request missing documents, process and keep vendor accounts up to date
Resolve queries on invoices with stores and vendors that do not agree to purchase orders and goods received documents
Resolve parked invoices and provide a report to management on a weekly basis
Identify overdue invoices and resolve payments to vendors.
Investigate aged GRV’d PO’s on the GRIR report and clear as required
Process journals accurately
Ensure the AP Mailbox is administered accurately daily
Ensure the correct manual and electronic PO processes’ are adhered to, including anti-corruption requirements
Ensure Anti-Corruption red flag checklist is considered when processing documentation
Ensure vendor master data is accurate and complete modifications for updates required
Ensure vendor BEE Certificates are obtained annually and submitted for vendor maintenance
Adapt to new processes and ensure necessary changes are put in place when necessary
Perform any other work related duties and responsibilities that may be assigned by Management
Filing of documents are completed in accordance with department requirements that include accuracy and easy record retrieval
Assist management, other departments, auditors with all queries relating to vendor accounts within your scope
Minimum Grade 12 plus a bookkeeping diploma or studying towards a BCOM Accounting
2-3 years credits experience
SAP, Excel and Word computer literacy, sound administration skills
Excellent communication and customer/supplier liaison skills.
Must show willingness for self-development.
Good communication skills both written and verbal and goal driven team player.
Strong interpersonal skills in order to communicate with stores and suppliers
Strong on account reconciliation’s and ability to work under pressure