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Operations Assistant

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Job Title: Operations Assistant
Description

A notable financial services organisation is currently seeking an individual to assume the role of Operations Assistant. The successful incumbent will be responsible for providing support, facilitating, following-up and some cases overseeing the closure of transactional issues that the organisation may come across.

DESCRIPTION

  • Provide support, facilitation, follow-up and sometimes closure on transactional issues. 
  • Assist the Task Managers and Division Managers in the execution / implementation of the work plans in alignment with the business strategy of the department. 
  • Support the Deputy Director General (DDG) and the Front Office staff in the preparation of planning and reporting documents, with particular emphasis on drawing on information maintained on databases.
  • Analyse supervision data, monitor disbursement status and arrange follow-ups and reporting actions, as well as monitoring project cancellations and project closure procedures. 
  • Assist in the preparation and monitoring of the DDG’s administrative budget, work programs, mission schedules and staff movements schedules, and participate in the identification of resource requirements and sources of funding.
  • Provide budget analysis reports to the DDG and RDCS Management Budget Coordinator.   
  • Prepare, and as needed, gather information and relevant documents for the DDG, Managers and the Regional Programme Officer regarding portfolio, pipeline and any other issue as might be required.
  • Provide first-level support response to staff information requests in areas of responsibility.
  • Execute received instructions and anticipate and inform DDG and relevant colleagues of any risk of delay in achieving targets, and take or recommend action to avoid it as per operating procedure.
  • Manage systems, create and process expense reports in SAP.
  • Assist the management in issues concerning resources such as the administrative budget, monitor and review expenses and bring issues to the attention of management.
  • Participate in the preparation of the annual and mid-year budget review by inputting data and the monitoring thereof. 
  • Support the organisation with the coordination of meetings within the regional Hub, across the organisation and with external clients and partners. 
  • Serve as an information resource on status of products and draft a variety of correspondences.

REQUIREMENTS

  • Hold at least a Bachelor’s degree or an equivalent degree in business administration, development studies, economics, engineering, etc.
  • Minimum of five (5) years of relevant professional experience in the formulation and implementation of programs and projects, financial and economic analysis of infrastructure projects and programs.
  • Demonstrable experience in management of operations.
  • Should have the ability to communicate effectively (written and oral) in English.
  • Competence in the use of standard MS office applications (Word, Excel, Access, and PowerPoint).
  • Knowledge of SAP and internal software such as BPPS, MARS etc. will be an added advantage.  

Kindly note, if you have not heard from us within two weeks of your application please consider it unsuccessful.

POSITION TYPE

Temp 6 - 9 months

WORK LEVEL

Mid-Level

SALARY

Market Related

INDUSTRY

Banking/Finance And Investment

SALARY TYPE

Annually

PACKAGE

Cost To Company

AFFIRMATIVE ACTION

Yes

GEOGRAPHIC LOCATION

Gauteng - Centurion

Details
Job Ref: Operations Assistant
Hours: Contract
Location: Centurion, South Africa
Working Term: Contract
Salary: Market Related
Application Deadline: 09/12/2018

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